Letter Campaign

Want to make cons aware of your concerns about harassment? It’s easy! You can write, email, or approach the relevant con committee members. (Use the con database to help find contact information and the current known status of their anti-harassment policies).

If you want to include a link to the site, especially to the helpful Policy Tips, that would be great! You can also email us any responses you receive, to help us keep the con database up to date and let us know how the campaign is progressing.

Whether you’re basing your inquiry or request upon one of the templates below, constructing your own letter, or speaking in person, we advise you to keep the following in mind:

1) Be honest.

Say what you mean; your sincerity will be clear. If you’re unwilling to go to cons because their reputation for harassment has intimidated you, let the organisers know. If you’re uneasy about taking your children to a con without a clear harassment policy in place, say that. If you’ve been harassed and you’re willing to share that experience, do so.

Don’t be tempted to make false claims or engage in hyperbole to bolster your argument. Genuine arguments are entirely sufficient.

2) Be polite.

Con committees are much more likely to act upon polite (if firm) requests. Please bear that in mind as you write or speak to committee members.

Of course, politeness to harassers is neither required nor encouraged!

 

 

Sample Letter/Email One: What’s Your Policy?

Use this template to write to organisations whose policies are unlisted or unknown in the con database. Don’t forget to email us with any response!

To Whom It May Concern:
I am writing to request clarification regarding [name of convention]’s policy on physical and verbal harassment. I searched for such a policy [on your website / in convention materials / elsewhere] but was unable to find it.
As a [fan / industry professional / attendee / woman / other], I am concerned by the frequency with which I have encountered [accounts of] both verbal and physical harassment at conventions. I believe that visible and accessible anti-harassment policies not only go a long way toward deterring such behavior, but reassure attendees that the convention organizers were aware of and responding to problems that are rapidly becoming the proverbial elephant in the living room.
Can you assure me that you have such a policy?
Sincerely,
[Your Name Here]

 

 

 

Sample Letter/Email Two: Please Establish, Articulate and Act!

Use this template to write to organisations which haven’t established, sufficiently articulated or acted upon anti-harassment policies. Don’t forget to email us with any response!

To Whom It May Concern:
I am writing to encourage [name of convention] to establish and articulate a policy against personal harassment in their convention guidelines, and to act upon it by training their volunteers and staff to respond to complaints of harassment and related problems.
As a [fan / industry professional / attendee / woman / other], I am concerned by the frequency with which I have encountered [accounts of] both verbal and physical harassment at conventions. I believe that such a policy would not only go a long way toward deterring such behavior, but would reassure attendees that the convention organizers were aware of and responding to problems that are rapidly becoming the proverbial elephant in the living room.
Sincerely,
[Your Name Here]

 

 

 

Sample Letter/Email Three: Thank You For Making Your Con Safer.

Use this template to congratulate cons that have established, articulated and acted upon anti-harassment policies:

To Whom It May Concern:
I am writing to thank you for establishing a clear policy against physical and verbal harassment at [name of convention]. This is an issue I feel strongly about, and knowing that the safety of attendees is a high priority for [name of convention]‘s organizers is really encouraging.
Sincerely,
[Your Name Here]

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